Privacy Policy

Privacy Policy

Ballyphehane Community Association recognises that your trust is fundamental to the value of our service. Protecting the privacy and confidentiality of your personal information has always been a fundamental principle in our relationship with you, our customers, stakeholders, and potential employees. We take every reasonable measure necessary to protect any personal information we may collect on our website or through any other means from misuse, loss, unauthorised access, change or disclosure.

Ballyphehane Community Association complies with the Data Protection Act (“Act”) and the General Data Protection Regulation (EU) 2016/679 (“GDPR”). To comply with its obligations, Ballyphehane Community Association applies the Data Protection Principles which are set out in the applicable legislation. In summary, these principles state that personal data shall be:

  • Processed fairly and lawfully and shall not be processed unless certain conditions are met.
  • Obtained for specified and lawful purposes and not further processed in a manner incompatible with that purpose.
  • Adequate, relevant, and not excessive.
  • Accurate and where necessary up-to-date.
  • Kept for no longer than necessary.
  • Processed in accordance with data subjects’ rights.
  • Protected by appropriate security.
  • Not transferred without adequate protection.

Ballyphehane Community Association has in place privacy and security practices to safeguard your personal information as well as any confidential corporate information you may provide. These practices are reviewed, and if necessary revised, on a regular basis. Additionally, Ballyphehane Community Association’ employees receive privacy training and must comply with Ballyphehane Community Association’ privacy practices as a condition of employment. Each employee is required to sign a confidentiality agreement upon joining the organisation – agreeing to maintain the privacy and confidentiality of all information shared within the company.

By using our services, you agree to the use of the data we collect in accordance with this Privacy Policy.  The purpose of this Privacy Policy is to enable you to understand what personal information of yours is collected, how and when we might use or share your information, and how you can correct any inaccuracies in the information.  This Privacy Policy also explains our online information practices and the choices you can make about the way your information is collected and use.


Ballyphehane Community Association takes care to protect the security of the personal information you provide on our website. We use Secure Socket Layer (SSL) data encryption for all data transmissions over the Internet, and we ask you to create a robust password for your account (if account creation is available). This helps prevent unauthorised access to our systems. We store and maintain your information in a secure server environment where appropriate physical, technical and administrative security measures are strictly adhered to. We also limit access to personally-identifiable information to only those employees who need access in order to carry out their job responsibilities.

Information Collected and Its Uses

We collect the following types of information from you to provide you with the services you engage with and for the purposes described below.  We may collect any or all of the information via both automated means such as communications profiles and cookies.

Personal Information

Personal information collected by Ballyphehane Community Association is information about an identifiable individual that may include such information as name, e-mail address, mailing address, phone number, career history, references, and other credentials.

The personal data Ballyphehane Community Association collects from you will be used to:

  • Contact you, the customer, in relation to services we are providing to you.
  • Answer any queries you, the customer or prospect employee, may have.
  • Allow for prospect employees to submit CVs both in general and to apply for particular opportunities.
  • Keep you informed of relevant news, new job opportunities, and Ballyphehane Community Association updates, as appropriate.

Corporate Information

Corporate information collected from customers may include contact details, financial information, and notes. The sole purpose of collecting information is to facilitate Ballyphehane Community Association’ services and at no time is this information used for any other purpose or shared with any third party without the individual’s consent.

Curriculum Vitae

By sending your CV to Ballyphehane Community Association, you are consenting to the processing of your personal data, as outlined throughout the privacy policy.  We will use our best endeavours to ensure that all personal information held is maintained and up to date. However, it is your responsibility to inform us of any changes to your personal information and this can be done, at any point, by emailing with your updated details.

Social Media

Our website includes social media features (such as links to LinkedIn and Facebook).  These features may collect your IP address and which page you are visiting on our website and may set a cookie to enable the feature to function properly.  Social media features and widgets may be hosted by a third party or directly on our website.  Your interactions with these features are governed by the privacy policy of the company providing the feature.

Cookies and Tracking

Your internet browser has the in-built facility for storing small text files – “cookies” – that hold information which allow a website to recognise your account.  We use cookies to save your preference and login information, and to provide personalised functionality.  Specifically, we use different types of cookies for different purposes: (i) “required cookies” are necessary for our website to work properly, (ii) “performance cookies” allow us to analyse how visitors use our website so we can measure and improve the performance of our website and (iii) “functional cookies” allow us to remember choices you have may have made on our website.  We may also use a third-party service provider to send emails that you have agreed to receive.  Pixel tags and cookies may be used in those email messages to help us measure the effectiveness of our advertising and to enable us to provide more focused marketing communications to you. You can reject cookies by changing your browser settings but be aware that this will disable some of the functionality on the Ballyphehane Community Association® website.

Job Alerts and Industry News

Having received your contact details or CV, we will use this data to keep in touch with you in relation to job alerts, industry news etc.  With regards to direct marketing, we need your consent to keep you informed of our news, industry trends, events, and our services which may be of interest to you. We may do this by phone, post, email, text or through other digital media.  If you wish to withdraw your consent to Marketing communications please email Ballyphehane Community Association or use the unsubscribe function on the newsletter.

Public Forums

Any information you may disclose or post on public areas of or website, social media channels or the internet becomes public information.  You should exercise caution when deciding to disclose personal information in these public areas.  To request removal of your personal information from our community forums, social media channels or testimonials, contact us at  In some cases, we may not be able to remove your personal information, in which case we will let you know why we are unable to do so.

Disclosing Information

Service Providers

We may transfer (or otherwise make available) your personal information to third parties that help us provide our service or provide services on our behalf.  For example, we may use service providers to distribute newsletters, administer surveys or run promotions.  Your personal information may be maintained and processed by our third-party service provider in Ireland or in other jurisdictions.  Our service providers are given the information they need to perform their designated functions, and we do not authorise them to use or disclose personal information for their own marketing or other functions.


We may share information obtained from surveys within Ballyphehane Community Association and with trusted third parties to develop or provide services that we believe would be of interest to our customers and stakeholders.

Law Enforcement and Special Cases

We cooperate with government and law enforcement officials to enforce and comply with the law.  We will disclose any information about users upon a valid request by government or law officials as we, in our sole discretion, believe necessary or appropriate to respond to claims and legal process (including without limitation subpoenas), to protect your property and rights, or the property and rights of a third party, to protect the safety of the public or any person, or to stop activity that we consider illegal or unethical.

Opting Out

Should, at any point, you wish for your data to be removed from Ballyphehane Community Association’ database or to opt out of particular communications please contact us at confirming your contact details.


This website is not directed towards children and we do not seek to collect any personal information from children. If you are under the age of eighteen (18), please do not provide us any personal information on this website. If we become aware that personal information from a child under the age of 18 has been collected, we will use all reasonable efforts to delete such information from our database.


Ballyphehane Community Association will retain your personal data only for as long as reasonably necessary for the purposes for which it was collected or in compliance with any applicable laws and regulations. You may request that your personal data be removed from our records, as set out below. If you have requested removal of your personal data from our records, Ballyphehane Community Association reserves the right to retain it in our files in some limited circumstances such as when such personal data may be necessary to honour your request to opt out of further communications, resolve disputes or comply with applicable statutory and financial retention requirements.

Subject Access Request

All individuals that Ballyphehane Community Association interacts with have a right to request a copy of the personal information we hold on our systems. Should you wish to submit a request, please email and we will send you a Subject Access Request Form to complete.

Evidence of identity must be provided on application, in the form of a current passport/driving license. You must specify the particular set of data they are requesting at the time of application. Ballyphehane Community Association will provide the requested information to the data subject within one month from this recorded date.

Changes to Our Policy

Ballyphehane Community Association’s Privacy Policy is subject to review and change on an ongoing basis. These changes will be communicated by Ballyphehane Community Association’s website. Acceptance of the policy will be constituted by continued use of the website and/or services after the changes have been made.  However, if we plan to materially change how we plan to use previously collected personal information, we will provide you with advance notice prior to the change becoming effective and an opportunity to opt-out of such differing uses.

Contacting Us


If you have any questions about our Privacy Policy, or if you want to know what information we have collected about us, please email us at


Ballyphehane Community Association encourages individuals covered by this Privacy Policy to raise any concerns about our processing of personal information by contacting Ballyphehane Community Association at the address below.

Ballyphehane Community Association

53 Tory Top Road



T12 E2W4


Ballyphehane Community Association will seek to resolve any concerns raised in a timely fashion.